Length: 4 Days
Gap Analysis Training Course by Tonex
Gap Analysis training provides the tools to Identify the needs to be done in any project. Gap Analysis as a simple tool helps you identify the gap between your current situation (AS-IS) and the future state (TO-BE) that you want to reach, along with the tasks that you need to complete to close the gaps. A gap analysis is a method of assessing the performance to determine whether requirements or objectives are being met and, if not, what steps should be taken to meet them. A gap analysis framework can also be referred to as a needs analysis, needs assessment or need-gap analysis.
- “The beginning is the most important part of the work.” Plato, 4th Century BC
Gap Analysis training provides the process to be applied when developing a Business Case and illustrates what tasks you need to complete to deliver your project.
Gap Analysis compares your current situation with the future state that you want to achieve once your project is complete. By attending the Gap Analysis training, attendees will identify what they need to do to “bridge the gap” and make their project a success. Attendees will use Gap Analysis at any stage of their projects to analyze their progress, but it’s most useful at the beginning.
Learn about Gap Analysis Process and Techniques including:
- What is Gap Analysis?
- What is a Gap Analysis process?
- What does a Gap Analysis Program do?
- How can you obtain and use Gap Analysis data?
- How can I complete a Gap Analysis?
- How to create a Gap Analysis Report?
As an outcome of gap analysis training, program/project gaps will be identified. Example of gaps, are:
Gap #1: Fragmented system and framework
Gap #3: Outdated training programs
Gap #3: Lack of capabilities
Gap #4: Limited employability skill training
Gap #5: Limited staff preparation and qualifications
Gap #6: Lack of resources
Gap #7: Lack of financial resources
Learning Objectives
Upon completion of the Gap Analysis Training Course, the attendees will:
- Be familiarize with gap analysis
- Be familiarize with the gap analysis techniques and methods
- Apply gap analysis to a problem
- Match gap analysis data to their needs
Course Agenda
What is Gap Analysis?
- Goals and Scope
- Gap Analysis Objectives
- Benefits of a Gap Analysis?
- Stages of Gap Analysis
- Current vs. Target States
- AS-IS vs. To-BE
- Using Gap Analysis
- Weights and Effectiveness
- To conduct a Gap Analysis for your project
- Gap Analysis as at the beginning of a project
- Current Situation
- Analyze Your Current Situation
- Identifying What Needs to be Done in a Project
- Identify Your Future State
- Next Actions/Proposals
- Using Gap Data
- Identify How You’ll Bridge the Gap
SWOT Analysis and GAP Analysis
- SWOT analysis
- GAP analysis
- Internal evaluation to identify performance deficiencies
- long term planning vs. short term goals
- Fine tuning one process
Quantitative vs. Qualitative Current State and Future State
- State Descriptions
- Your Current State
- The Future State
- Bridging the Gap
- Gap Identification
- Gap Description
- Factors and Remedies
- Factors Responsible for Gap
- Remedies, Actions and Proposals
Gap Analysis Process across the Organization
- Organization Vision and Strategies
- Business Gaps
- Marketing and Innovation Gaps
- Technology Gaps
- Operation and Capabilities
- Program and Project Management Gaps
- Product Development and Management Gaps
- Business Process Gaps
- Identify the existing process
- Identify the existing outcome
- Identify the desired outcome
- Identify the process to achieve the desired outcome
- Identify Gap, Document the gap
- Develop the means to fill the gap
Conducting a Comprehensive Needs Assessment
- Improving Service
- Reduce Cost
- Manage Risks
- Example of Current Focus
- Service Management
- Asset Management
- Virtualization and Consolidation
- Information Infrastructure
- Energy Efficiency
- Security
- Business Resiliency
- How does the business view the Gaps?
- Do Gap Analysis initiatives align with the business’ strategy?
- Sanity check. Is this where you need to be?
- Adjust desired future states to align business and technology
- Identify and prioritize gaps
- Build roadmaps and plans
- Alignment Focus Area
- Using the Alignment Examination Tool
- Evidence of Support or Challenge
- Indicator
- Support
- Challenge
- Rating the Current Status
- Rating Chart
Workshops and Case Studies using TONEX’s Gap Analysis Process and Templates
- How to Perform a Gap Analysis: 5 Step Process
- Use Tonex’s gap analysis template:
- AS-IS state
- Needs
- Goals
- Objectives
- Mission or business case
- Operational Concept
- Assumptions
- Constraints
- Authority and Responsibility
- TO-BE State
- Analysis of gaps
- Defines needs, goals, objectives
- The first step in building a strong foundation for writing good requirements is defining the scope.
- What’s involved in defining the scope:
- Defining the needs, goals, and objectives
- Identifying stakeholders
- Developing operational concepts
- Understanding constraints
- Become familiar with parent system-of-interest documents. Examples:
- Presidential Directive (for highest level systems)
- Announcement of Opportunities contain need statements
- Proposals contain goals and objectives
- Define related performance KPIs
- Reflecting on your current state
- Apply Key Performance Indicators (KPIs) to your gap analysis
- Create an action plan based on your gap analysis