One very important area of SOW (Statement of Work) writing that often needs polishing is the “assumptions” arena.
Assumptions are expected in a SOW.
But it’s critical to understand that not every program member or enterprise stakeholder realizes assumptions need to be appreciated and understood for the important role they play within the SOW and in the execution of the program.
Assumptions should not be perceived as only one-sided, unless you choose to concede your position of responsibility.
Assumptions should be leveraged for additional clarity and transparency in all facets of the program. The Assumptions section in a SOW provides what assumptions both parties agree to in order for the work to be performed. Your first takeaway should be that “both parties agree.”
There are many things that contribute to the number of assumptions.
Consider a program scope that includes expected functionality, technical architecture, timeline, statutory requirements, and more than one party involved in delivering the solution.
According to the Project Management Institute, an assumption is any project factor that is considered to be true, real, or certain without empirical proof or demonstration. Realistically speaking, it’s impossible to plan a project without making a few assumptions.
Experts in this field contend that the key is knowing how to spot those assumptions and putting safeguards in place so that if any assumption is proven false, the impact on project delivery will be minimal.
It’s important to note that every project assumption poses a potential risk. This is why assumption analysis is such a critical component of risk management planning, and why every PM should understand how to properly assess, document, and communicate assumptions when planning a project.
Want to learn more? Tonex offers SOW Writing Workshop, a 1-day course where participants learn the best approaches to effectively write each part of the SOW.
You will learn to see the SOW from the contractor’s perspective and anticipate any questions he or she may have.
Additionally, participants learn best practices, analyze legal cases, and recognize the impact your work has on cost, schedule, and quality.
For more information, questions, comments, contact us.